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Doña Lupe’s Kitchen 



Summary:     Experienced senior level executive assistant.  Accustomed to working with highly sensitive, personal and discretionary information.  Highly motivated self-starter comfortable handling complex projects.   

Work Experience

4/07 – Present    AWN, Inc., Hollywood, CA

Continually assessed and prioritized daily workflow and production schedules for AWN staff based on current organizational needs and resources available.
Oversaw all in-house tracking systems, such as advertising/sales administration, accounting and invoicing, contract execution, vendor payments, etc.
Created, tracked, dispensed and managed business documents and other client correspondence.
Responded to all telephone, email and letter inquiries. Maintained office inventory, i.e. ordering supplies, archiving data/media, corresponding with building maintenance, etc.
Organized and assisted staff with event travel and accommodations. Liaisoned with employees to answer all HR questions.
Interfaced with AWN affiliates to facilitate affiliate site updates and maintenance from client communication to creation and updating of web page content.
Coordinated and performed daily maintenance of AWN/VFX/AIDB sites, including content creation and updating of existing content; Spotlight newsletter items, homepage site news, calendar of events, etc. Site content proofreading and editing. Manage special projects.
Maintained all vendor relationships.
Processed all non-Internet based store sales (fax, phone, mail). Tracked the successful shipment of products
Handled customer inquiries and correspondence related to orders
Reconciled vendor shipping records to orders
Consistently reviewed products catalogue to ensure the best product selection. Added, modified and deleted product inventory to the e-commerce engine.
Managed store accounting and submitted vendor payment requests to bookkeeper
Developed and negotiated cross-promotional exchange contracts with affiliates worldwide including proposal writing, contract negotiations and other correspondence related to business development.
Worked with Sales/Biz Dev to identify advertising leads.
Maintained and developed industry relationships with key industry people.
Researched and studied current animation industry news and trends to keep informed on strategies for positive future business growth of AWN.
Attended industry events to gain knowledge of the industry, as well as to supplement PR and marketing efforts on behalf of AWN.
Managed the production and delivery of all AWN advertising and promotional efforts. Assisted the design of promotional materials
Interfaced with affiliates to ensure receipt and placement of AWN promotional materials.
Planned promotional events Obtained press passes for local events to extend AWN's outreach to the animation community.
Assisted in creating content for site and print promotion, news, newsletters and magazine. Assisted editorial in proofing and editing site content.
Book Corner – research and add books which are pertinent to AWN site, news, etc.  Pulled images for books, added them to listings.  Requested review copies from publishers, maintained contracts for image and excerpt rights. Worked with publishers to decide how best to showcase their books.

4/06 – 3/07    Aquent, LLC, Los Angeles, CA
Executive Assistant

Provided administrative support to senior executive staff in various companies.  Calendar management, travel planning, provided telephone support, etc.
Long term temp assignment with Disney Corporate Brand Management – 3 months
Long term temp assignment with Kaiser Permanente Small Business and Individual Plans Marketing – 9/11/06 – 3/07

8/03 – 10/05    AWN, Inc., Hollywood, CA
General Manager/Book Corner Editor

See above listed job description.

7/99 - 8/01    ABC, Inc., Burbank, CA
Executive Assistant to the SVP & CFO Broadcasting

Provided executive support for the SVP & CFO of the ABC TV & Radio Group
Coordinated and scheduled events and meetings
Provided occasional back-up support to the President of the ABC Broadcasting Group as well as visiting senior level executives
Coordinated Annual TV Business Managers meeting including travel arrangements for participants from each of the ten owned and operated television stations
Integral in the development of Five Year Plan, Strategic Plan and Annual Capital Budget process
Prepared and audited expense reports
Maintained highly sensitive files and materials
Maintained office inventory of supplies
Provided administrative support for Vice President of IT as well as the Director of Finance for the Owned and Operated TV stations
Coordinated inter-departmental move for President and Senior Vice President of the ABC Broadcast Group, the ABC Broadcast TV and Radio Group and the KABC Engineering Group from various locations throughout the country to the new ABC Riverside Building in Burbank and the new KABC facility in Glendale
Researched financial information of various acquisition targets and submitted to the Vice President of Broadcasting for review
Daily Internet research, intensive reading on financials and other pertinent business related information.  Type brief summary of all information and present to SVP & CFO for review
Handled confidential materials pertaining to acquisitions and financial data Dealt directly with senior executives from the Television and Radio stations as well as within the Walt Disney Company and paid talent
Coordinated all travel itineraries, prepared all correspondence
Managed Senior Vice President & CFO's daily schedule and call roster
Managed Burbank office while SVP & CFO was traveling or working from New York Office

3/99 - 7/99    The Walt Disney Company, Glendale, CA
Sec IV, Corporate Management Audit

Maintained highly confidential audit and international labor standards files
Performed Internet research as required
Managed Vice President & CFO's daily schedule
Coordinated high-level meetings
Prepared and distributed reports and presentations
Prepared and distributed Audit notes and Board meeting presentations for entry into quarterly Board books
Prepared Excel financial spreadsheets
Assisted with Capital Budget for department
Coordinated international travel itineraries
Prepared and audited expense reports, both domestic and international
Provided back-up support for Office Manager when necessary
Event planning
Coordination of Team Building events and activities
Worked closely with Senior Legal Office, Board Chairman's Office, Corporate CFO's office, Human Resources, Employee Relations as well as all other Disney Business Units
Helped to prepare Company-Wide policies and procedures
Was promoted with supervisor to above listed position in three months time

8/97 - 7/99    AppleOne Employment Services, Glendale, CA
Temporary Employee (Executive Assistant)

Various positions with an emphasis on providing quality administrative support to senior executive staff

Charles R. Drew University Of Medicine & Science, Los Angeles, CA
Executive Assistant to the Vice President & CFO

Coordinated high-level meetings
Handled heavy telephones
Interfaced and negotiated with vendors and caterers
Coordinated parties, marketing and special events
Assisted Legal Affairs Office in monitoring
Managed highly sensitive financial, legal and Board committee files and minutes
Composed and typed presentations and reports
Coordinated special committees headed by the Vice President & CFO
Managed all Board of Directors committee mailings and presentations
Maintained and updated all office equipment
Worked with various faculty department chairs, business and finance team directors under the supervision of the Vice President & CFO

8/89 - 6/96    Vocational Economic Analysts, Sherman Oaks, CA
Executive Assistant to the President/Office Manager

Assisted employer in starting the company
Established and implemented all office procedures
Maintained confidential client files
Typed lengthy reports via Dictaphone on extremely stringent deadlines
Established billing procedures
Created all office forms and stationary
Handled very heavy telephones
Composed and typed all correspondence
Implemented marketing plans
Designed marketing packages and brochures
Coordinated all marketing lunches and events
Created courtroom presentations using PowerPoint
Managed daily court and business calendar for President

SKILLS: Proficient with both PC and Mac platforms.  Software: Word, Excel, Outlook, Access, Concur Expense Reporting System; American Express Travel, Cliqbook Travel, SAP, OAS Adserving System (24/7 Real Medai), InDesign, PowerPoint; Now Up to Date, Now Contact, Quark Express, Lotus 123, FileMaker Pro; Adobe Photoshop, Adobe Illustrator, WordPerfect, QuickBooks, Peachtree Accounting; Reflections 2 General Ledger Software; OAS, ERISS; OASYS; Corel Draw. Typing 60 wpm. Dictaphone 65 wpm.  English and Spanish bilingual.  Proficient in a variety of blogging platforms as well as using social networks like Myspace, Facebook and Linked to promote a product or person.