Resume
| Summary: Experienced senior level executive assistant. Accustomed to working with highly sensitive, personal and discretionary information. Highly motivated self-starter comfortable handling complex projects. Work Experience 4/07 – Present AWN, Inc., Hollywood, CA Continually assessed and prioritized daily workflow and production schedules for AWN staff based on current organizational needs and resources available. Oversaw all in-house tracking systems, such as advertising/sales administration, accounting and invoicing, contract execution, vendor payments, etc. Created, tracked, dispensed and managed business documents and other client correspondence. Responded to all telephone, email and letter inquiries. Maintained office inventory, i.e. ordering supplies, archiving data/media, corresponding with building maintenance, etc. Organized and assisted staff with event travel and accommodations. Liaisoned with employees to answer all HR questions. Interfaced with AWN affiliates to facilitate affiliate site updates and maintenance from client communication to creation and updating of web page content. Coordinated and performed daily maintenance of AWN/VFX/AIDB sites, including content creation and updating of existing content; Spotlight newsletter items, homepage site news, calendar of events, etc. Site content proofreading and editing. Manage special projects. Maintained all vendor relationships. Processed all non-Internet based store sales (fax, phone, mail). Tracked the successful shipment of products Handled customer inquiries and correspondence related to orders Reconciled vendor shipping records to orders Consistently reviewed products catalogue to ensure the best product selection. Added, modified and deleted product inventory to the e-commerce engine. Managed store accounting and submitted vendor payment requests to bookkeeper Developed and negotiated cross-promotional exchange contracts with affiliates worldwide including proposal writing, contract negotiations and other correspondence related to business development. Worked with Sales/Biz Dev to identify advertising leads. Maintained and developed industry relationships with key industry people. Researched and studied current animation industry news and trends to keep informed on strategies for positive future business growth of AWN. Attended industry events to gain knowledge of the industry, as well as to supplement PR and marketing efforts on behalf of AWN. Managed the production and delivery of all AWN advertising and promotional efforts. Assisted the design of promotional materials Interfaced with affiliates to ensure receipt and placement of AWN promotional materials. Planned promotional events Obtained press passes for local events to extend AWN's outreach to the animation community. Assisted in creating content for site and print promotion, news, newsletters and magazine. Assisted editorial in proofing and editing site content. Book Corner – research and add books which are pertinent to AWN site, news, etc. Pulled images for books, added them to listings. Requested review copies from publishers, maintained contracts for image and excerpt rights. Worked with publishers to decide how best to showcase their books. 4/06 – 3/07 Aquent, LLC, Los Angeles, CA Executive Assistant Provided administrative support to senior executive staff in various companies. Calendar management, travel planning, provided telephone support, etc. Long term temp assignment with Disney Corporate Brand Management – 3 months Long term temp assignment with Kaiser Permanente Small Business and Individual Plans Marketing – 9/11/06 – 3/07 8/03 – 10/05 AWN, Inc., Hollywood, CA General Manager/Book Corner Editor See above listed job description. 7/99 - 8/01 ABC, Inc., Burbank, CA Executive Assistant to the SVP & CFO Broadcasting Provided executive support for the SVP & CFO of the ABC TV & Radio Group Coordinated and scheduled events and meetings Provided occasional back-up support to the President of the ABC Broadcasting Group as well as visiting senior level executives Coordinated Annual TV Business Managers meeting including travel arrangements for participants from each of the ten owned and operated television stations Integral in the development of Five Year Plan, Strategic Plan and Annual Capital Budget process Prepared and audited expense reports Maintained highly sensitive files and materials Maintained office inventory of supplies Provided administrative support for Vice President of IT as well as the Director of Finance for the Owned and Operated TV stations Coordinated inter-departmental move for President and Senior Vice President of the ABC Broadcast Group, the ABC Broadcast TV and Radio Group and the KABC Engineering Group from various locations throughout the country to the new ABC Riverside Building in Burbank and the new KABC facility in Glendale Researched financial information of various acquisition targets and submitted to the Vice President of Broadcasting for review Daily Internet research, intensive reading on financials and other pertinent business related information. Type brief summary of all information and present to SVP & CFO for review Handled confidential materials pertaining to acquisitions and financial data Dealt directly with senior executives from the Television and Radio stations as well as within the Walt Disney Company and paid talent Coordinated all travel itineraries, prepared all correspondence Managed Senior Vice President & CFO's daily schedule and call roster Managed Burbank office while SVP & CFO was traveling or working from New York Office 3/99 - 7/99 The Walt Disney Company, Glendale, CA Sec IV, Corporate Management Audit Maintained highly confidential audit and international labor standards files Performed Internet research as required Managed Vice President & CFO's daily schedule Coordinated high-level meetings Prepared and distributed reports and presentations Prepared and distributed Audit notes and Board meeting presentations for entry into quarterly Board books Prepared Excel financial spreadsheets Assisted with Capital Budget for department Coordinated international travel itineraries Prepared and audited expense reports, both domestic and international Provided back-up support for Office Manager when necessary Event planning Coordination of Team Building events and activities Worked closely with Senior Legal Office, Board Chairman's Office, Corporate CFO's office, Human Resources, Employee Relations as well as all other Disney Business Units Helped to prepare Company-Wide policies and procedures Was promoted with supervisor to above listed position in three months time 8/97 - 7/99 AppleOne Employment Services, Glendale, CA Temporary Employee (Executive Assistant) Various positions with an emphasis on providing quality administrative support to senior executive staff Charles R. Drew University Of Medicine & Science, Los Angeles, CA Executive Assistant to the Vice President & CFO Coordinated high-level meetings Handled heavy telephones Interfaced and negotiated with vendors and caterers Coordinated parties, marketing and special events Assisted Legal Affairs Office in monitoring Managed highly sensitive financial, legal and Board committee files and minutes Composed and typed presentations and reports Coordinated special committees headed by the Vice President & CFO Managed all Board of Directors committee mailings and presentations Maintained and updated all office equipment Worked with various faculty department chairs, business and finance team directors under the supervision of the Vice President & CFO 8/89 - 6/96 Vocational Economic Analysts, Sherman Oaks, CA Executive Assistant to the President/Office Manager Assisted employer in starting the company Established and implemented all office procedures Maintained confidential client files Typed lengthy reports via Dictaphone on extremely stringent deadlines Established billing procedures Created all office forms and stationary Handled very heavy telephones Composed and typed all correspondence Implemented marketing plans Designed marketing packages and brochures Coordinated all marketing lunches and events Created courtroom presentations using PowerPoint Managed daily court and business calendar for President SKILLS: Proficient with both PC and Mac platforms. Software: Word, Excel, Outlook, Access, Concur Expense Reporting System; American Express Travel, Cliqbook Travel, SAP, OAS Adserving System (24/7 Real Medai), InDesign, PowerPoint; Now Up to Date, Now Contact, Quark Express, Lotus 123, FileMaker Pro; Adobe Photoshop, Adobe Illustrator, WordPerfect, QuickBooks, Peachtree Accounting; Reflections 2 General Ledger Software; OAS, ERISS; OASYS; Corel Draw. Typing 60 wpm. Dictaphone 65 wpm. English and Spanish bilingual. Proficient in a variety of blogging platforms as well as using social networks like Myspace, Facebook and Linked to promote a product or person.
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